THAT staff be directed to develop and provide a Field Allocation Policy for Council approval by July 2022, with a goal to utilizing this policy for the Fall field allocation process, as recommended in the report from the Office of Councillor Meghan Lahti dated March 28, 2022 regarding Field Allocation Policy;
AND THAT this Field Allocation Policy outline the following user groups in order of priority in determining fair and equitable field allocation in Port Moody:
1. Programs services and events sponsored by the City of Port Moody,
provided that there is not another non-profit user group organization
providing the service;
2. Sport organizations – Port Moody based sports organizations get first
choice of times/fields in the following order:
a. Youth have higher priority in allocation of turf fields, including the turf warm-up box;
b. Youth have prioritized use until 8:00pm weekdays and 4:00pm
weekends; and
c. Adults have higher priority after 8:00pm weekdays and 4:00pm
weekends;
3. Local schools weekdays during the school year between 8:00am – 5:00pm;
4. Local User Groups hosting a major special event such as a tournament,
championship, ceremony, or trade show;
5. Local Not-For-Profit Groups;
6. Local Private Groups;
7. Port Moody individual; and
8. Regional Sports Group;
AND THAT the Field Allocation Policy also include the following:
1. Port Moody based groups get first choice over an organization from
Tri-Cities, provided that Port Moody does not have that specific sport;
2. When there are more than one group looking for allocation of the same
time/space, the organization with the most local youth members will get
priority; and
3. Port Moody residency requirements be established at 75% for
organizations located outside of Port Moody.