City of Port Moody
Special Council
Agenda

Tuesday, February 16, 2021

5:00 P.m. - 9:00 P.m.

Electronic Meeting via Zoom

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1.

Call to Order

This meeting will begin at 5:00pm. A meal break will be taken from 6:30pm to 7:00pm. The meeting will resume at 7:00pm.

You can watch the livestream of this meeting at portmoody.ca/watchlive or join the webinar at portmoody.ca/join.

2.

General Matters

2.1

Resolution to Go Into Finance Committee

• Recommendation(s):

  
  THAT Council go into Finance Committee.

3.

Finance Committee

3.1

Draft 2021-2025 Financial Plan – Department Presentations (Part II)

Presentation: Department General Managers
Memo: Finance and Technology Department – Financial Services Division, dated February 5, 2021

3.2

2021-2025 PMPD Operating Budget

Memo: Port Moody Police Board, dated February 16, 2021

• Recommendation(s):

  
  THAT the memo dated dated February 16, 2021 from the Port Moody Police Board regarding 2021-2025 PMPD Operating Budget be received for information.

3.3

2020 Grant Funding – Final Update

Memo: Finance and Technology Department – Financial Services Division, dated January 26, 2021

• Recommendation(s):

  
  THAT the memo dated January 26, 2021 from the Finance and Technology Department – Financial Services Division regarding 2020 Grant Funding – Final Update be received for information.

3.4

City of Port Moody 2020 Audit Planning Report

Memo: Finance and Technology Department – Financial Services Division, dated February 2, 2021

• Recommendation(s):

  
  THAT the memo dated February 2, 2021 from the Finance and Technology Department – Financial Services Division regarding City of Port Moody 2020 Audit Planning Report be received for information.

3.5

Contract Awards Over $200,000 October 1, 2020 to January 31, 2021

Memo: Finance and Technology Department – Corporate Purchasing and Risk Management Division, dated February 3, 2021

• Recommendation(s):

  
  THAT the memo dated February 3, 2021 from the Finance and Technology Department – Corporate Purchasing and Risk Management Division regarding Contract Awards Over $200,000 October 1, 2020 to January 31, 2021 be received for information.

4.

Rise and Report

4.1

Resolution to Adopt Finance Committee Report

• Recommendation(s):

  
  THAT the recommendations approved at the Finance Committee meeting of February 16, 2021 be ratified.

5.

General Matters

5.1

Resolution to Go Into Committee of the Whole

• Recommendation(s):

  
  THAT Council go into Committee of the Whole.

6.

Public Input

Please go to portmoody.ca/join for information on how to participate.

7.

Committee of the Whole

7.1

2021 UBCM Emergency Support Services Grant

Report: Community Services Department – Cultural Services Division, dated February 1, 2021

• Recommendation(s):

  
  THAT the submission of a UBCM Community Preparedness Fund Emergency Support Services grant application for $25,000 for the 2021 intake in support of purchasing Emergency Support Services modernization equipment and completing a training exercise be authorized as recommended in the report dated February 1, 2021 from the Community Services Department – Cultural Services Division regarding the 2021 UBCM Emergency Support Services Grant;

  AND THAT the City provide overall grant management in order to meet the grant obligations.

7.2

Strategic Plan 2020 Q4 Update to Council

Presentation: City Manager
Memo: City Manager, dated February 5, 2021

• Recommendation(s):

  
  THAT the memo dated February 5, 2021 from the City Manager regarding Strategic Plan 2020 Q4 Update to Council be received for information.

7.3

Request for Council Support to Implement Recommendations to Further Port Moody’s Commitment to Reconciliation in Tangible and Meaningful Ways

Report: Councillor Zoë Royer and Councillor Amy Lubik, dated January 1, 2021

• Recommendation(s):

  
  THAT a task force be created, with honourariums, composed of members of First Nations whose territory Port Moody is located on, as well as Indigenous, First Nations, Inuit, and Metis community members, to review the actions proposed in the report dated January 1, 2021 from Councillor Zoë Royer and Councillor Amy Lubik regarding Request for Council Support to Implement Recommendations to Further Port Moody’s Commitment to Reconciliation in Tangible and Meaningful Ways in order to address strengths and gaps in actions and policies;

  AND THAT staff be directed to organize a Blanket Exercise for Council and the Executive Leadership Team to better understand Indigenous History and the role governments have had in undermining Indigenous Sovereignty, and that this practice be put into policy as required for all subsequent Councils.

8.

Rise and Report

8.1

Adoption of Committee of the Whole Report

• Recommendation(s):

  
  THAT the recommendations approved at the Committee of the Whole meeting of February 16, 2021 be ratified.

9.

New Business

9.1

Adding Pet-Friendly Rentals to the Sustainability Checklist and Official Community Plan Housing Section

Report: Councillor Amy Lubik, dated January 5, 2021

• Recommendation(s):

  
  THAT staff be directed to add designated pet-friendly rentals to the City’s Sustainability Checklist of desirable social attributes for proposed residential developments as recommended in the report dated January 5, 2021 from the Office of Councillor Amy Lubik regarding Adding Pet-Friendly Rentals to the Sustainability Checklist and Official Community Plan Housing Section;

  AND THAT, as part of the Official Community Plan update, Council provide a list of desirable attributes such as pet-friendly rentals and others for inclusion in the housing section for a longer-term approach. 

9.2

Council Procedure Bylaw Consistency and Concerns

Report: Councillor Diana Dilworth, dated January 29, 2021

• Recommendation(s):

  
  THAT staff be directed to examine best practices utilized by other Lower Mainland municipalities to implement public input software procedures that are of utmost efficiency and effectiveness and contribute to confidence of users as recommended in the report dated January 29, 2021 from Councillor Diana Dilworth regarding Council Procedure Bylaw Consistency and Concerns;

  AND THAT staff be directed to implement gallery Zoom views to the public, wherever possible, during all public meetings of Council, and specifically while votes of Council are being undertaken and counted;

  AND THAT staff be directed to amend the Council Procedure Bylaw to note that Acting Mayors will preside over Committee of the Whole meetings, unless a majority vote of Council decides otherwise;

  AND THAT the Mayor conduct meetings in a manner consistent with the Council Procedure Bylaw.

10.

Adjournment