City of Port Moody
Regular Council
Agenda

Tuesday, May 25, 2021

7:00 P.m. - 9:00 P.m.

Electronic Webinar via Zoom

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1.

Call to Order

This meeting will commence immediately following the Public Hearing and Special Council meeting scheduled at 7:00pm.

You can watch the livestream of this meeting at portmoody.ca/watchlive or join the webinar at portmoody.ca/join.

1.1

Art at Council

Verbal Report: Councillor Zoë Royer, Chair, Arts and Culture Committee

2.

Public Input

Please go to portmoody.ca/join for information on how to participate.

3.

General Matters

3.1

Delegation – Cameron Hutt

Presentation: Cameron Hutt

Delegation Request: Cameron Hutt

• Options:

  
  1. THAT the delegation be received for information and the delegates thanked for their presentation.

  2. THAT the delegation request be placed on a subsequent Council agenda for consideration.

  3. THAT the delegation request be considered immediately.

4.

Adoption of Minutes

4.1

Minutes

• Recommendation(s):

  
  THAT the minutes of the following meetings be adopted:

  • Special Council (FC and COTW) – May 4, 2021;
  • Special Council (to Close) – May 11, 2021; and
  • Regular Council – May 11, 2021.

5.

Consent Agenda

Note: Council may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request that an item be removed from the Consent Agenda and placed in section 6 for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

• Recommendation(s):

  
  THAT the recommendations contained in the following items on the May 25, 2021 Regular Council Consent Agenda be approved.

5.1

Committee of the Whole Resolutions for Ratification

• Recommendation(s):

  
  THAT the following resolutions from the Special Council (Committee of the Whole) meeting held on May 18, 2021 be ratified:

  CW21/060
  THAT the City of Port Moody’s application to the UBCM Development Approvals Program and staff time to provide management of the grant be supported as recommended in the memo dated April 28, 2021 from the General Manager of Community Development regarding UBCM Development Approvals Program Application.

  CW21/061-062
  THAT staff be directed to investigate the opportunity to partner with TransLink, the Province of BC, or other partners to install an accessible public toilet at Moody Centre Station and Inlet Centre Station, with preference for an easy-to-install and low-maintenance model (e.g. Portland Loo) as recommended in the report dated April 30, 2021 from the Office of Councillor Amy Lubik regarding Request of Support for a Public Toilet at Moody Centre Skytrain.

  CW21/068
  THAT the report dated May 6, 2021 from the Offices of
  Councillor Diana Dilworth and Councillor Meghan Lahti regarding Shaping the Next Port Moody – New Signature Park for South West Shore be referred to staff for a report back on implications of considering a new park after the conclusion of the Request for Expression of Interest process;

  AND THAT, as part of the OCP engagement process, the community be consulted on the concept of establishing a south shore signature park alongside other park expansion options and that alternative possible uses also be evaluated.

  CW21/071
  THAT a legal opinion be sought from Don Lidstone on the validity of the motion for this item that was ruled out of order;

  AND THAT the legal opinion address the entirety of Part 4 Division 6 of the Community Charter.

  CW21/073
  THAT staff be directed to amend the Council Procedure Bylaw to state that Closed meetings of Council cannot be recorded by members of Council.

5.2

Building Bylaw Housekeeping Amendments

Report: Community Development Department – Building, Bylaw, and Licensing Division, dated May 6, 2021

• Recommendation(s):

  
  THAT City of Port Moody Building Bylaw, 2019, No. 3200, Amendment Bylaw No. 2, 2021, No. 3314 (Housekeeping) be read a first, second, and third time as recommended in the report dated May 6, 2021 from the Community Development Department – Building, Bylaw, and Licensing Division regarding Building Bylaw Housekeeping Amendments.

6.

Items Removed from the Consent Agenda

7.

Legislative Matters

8.

Unfinished Business

9.

New Business

9.1

Development Approval Procedures Bylaw Update

Report: Community Development Department – Development Planning Division, dated May 7, 2021

• Recommendation(s):

  
  THAT City of Port Moody Development Approval Procedures Bylaw, 2021,
  No. 3312 be read a first, second, and third time as recommended in the report dated May 7, 2021 from the Community Development Department – Development Planning Division regarding Development Approval Procedures Bylaw Update;

  AND THAT City of Port Moody Fees Bylaw, 2020, No. 3278, Amendment Bylaw No. 3, 2021, No. 3313 be read a first, second, and third time.

9.2

Governing in Virtual Settings

Report: Councillor Zoë Royer, dated May 6, 2021

• Recommendation(s):

  
  WHEREAS equal and unbiased treatment of all members of Council during deliberations and discussions of Council is essential for democracy to function;

  AND WHEREAS each member of Council was elected to represent our community as an independent voice at the governing table and should be afforded the same meaningful opportunity to participate in Council meetings as any other member;

  THEREFORE BE IT RESOLVED that all Council members control their own microphones in all virtual meetings of Council as recommended in the report dated May 6, 2021 from the Office of Councillor Zoë Royer regarding Governing in Virtual Settings;

  AND THAT in order to be granted access to a virtual meeting of Council, only a single instance of each participant can be logged into a virtual meeting of Council at any one time, with the exception of the theatre technician.

9.3

Transparency of City Business

Report: Councillor Zoë Royer, dated May 6, 2021

• Recommendation(s):

  
  THAT Corporate Policy – 01-0530-2019-01 – Mayor and Council Guidelines, be amended back to its original form beneath the section titled Daily Role of Mayor, by including the following as recommended in the report dated
  May 6, 2021 from the Office of Councillor Zoë Royer regarding Transparency of City Business:

  “Weekly Update

  While fulfilling the above duties, the Mayor will provide a weekly update to Council by email, showing their schedule for the previous week. The update must include the following:

  • all meetings attended as the Mayor within the office and outside of the office with residents, businesses, developers, and organizations, including a brief description of the contents of the meetings;

  • correspondence to the Mayor’s Office;

  • correspondence from the Mayor’s Office;

  • events that the Mayor attended;

  • events that the Mayor was unable to attend and required an Acting Mayor; and

  • information on upcoming events for which the Mayor deems an update to Council appropriate.

  The weekly update will be included as an information item in a Closed Meeting of Council each week to allow an opportunity for addressing any questions or concerns about the Mayor’s weekly update. A redacted weekly update will also be placed on the following Regular Council meeting agenda as information.”.

9.4

Council Procedure Bylaw Update – Managing Time

Report: Councillor Zoë Royer, dated May 6, 2021

• Recommendation(s):

  
  THAT section 23(11)(d) of Council’s Procedure Bylaw be amended as follows as recommended in the report dated May 6, 2021 from the Office of
  Councillor Zoë Royer regarding Council Procedure Bylaw Update – Managing Time:

  “A Member may speak to a question, or may speak in reply, for longer than a total time of five minutes only with the permission of Council. Speaking time will be tracked by staff, who will play an audible sound at the five-minute mark; upon hearing the sound, the speaker may call for a vote to receive permission of Council to continue speaking.”.

9.5

Use of City Solicitor Oversight

Report: Councillor Zoë Royer, dated May 6, 2021

• Recommendation(s):

  
  THAT a request for the City Solicitor to provide a legal opinion can only be acted upon if the proposed language of the request is worded with a clear scope of investigation, and if the clearly worded request is approved by a majority vote of Council as recommended in the report dated May 6, 2021 from the Office of Councillor Zoë Royer regarding Use of City Solicitor Oversight.

10.

Other Business

10.1

Delegation Response – Donation of Rose Kapp Artwork to City of Port Moody by Wilhelmina Martin

Memo: Legislative Services Division, dated May 17, 2021

Council direction is requested.

10.2

Delegation Response – Regenerative Garden Farming – Climate Change Mitigation Strategies

Memo: Legislative Services Division, dated May 17, 2021

Council direction is requested.

10.3

Proclamation Request – World Elder Abuse Awareness Day

Email: Verla Scoffins, dated May 7, 2021

• Recommendation(s):

  
  THAT June 15, 2021 be proclaimed World Elder Abuse Awareness Day in the City of Port Moody.

11.

Verbal Reports from Council and Staff

11.1

Council Verbal Reports

11.2

Staff Verbal Reports

12.

Information Items

12.1

Committees, Commissions, and Boards – Minutes

• Seniors Focus Committee – March 25, 2021
• Seniors Focus Committee – April 1, 2021
• Economic Development Committee – April 7, 2021
• Heritage Commission – April 8, 2021
• Youth Focus Committee – April 14, 2021
• Parks and Recreation Commission – April 14, 2021

12.2

Metro Vancouver Board in Brief

Metro Vancouver Board in Brief, dated April 30, 2021

12.3

Release of Items from Closed Council

The following resolutions were released from the Closed Council meeting held on April 13, 2021:

CC21/081-082
THAT staff be directed to report back on options and implications of adding additional food and beverage options within Rocky Point Park;

AND THAT staff report back on an appropriate location for a 1,000ft² food services building within Rocky Point Park.

CC21/086
THAT the report dated March 5, 2021 from the Community Development Department – Economic Development Office regarding Assessment of Potential Future Uses of the Barnet Landfill Site be received for information;

AND THAT staff proceed with a Request for Expression of Interest (RFEI) process for the Barnet Landfill site and invite interested businesses to participate.

 

 

 

 

 

The following resolutions were released from the Closed Council meeting held on April 27, 2021:

CC21/090
THAT the Memorandums of Agreement be approved as recommended in the report dated April 13, 2021, from the People, Communications, and Engagement Department – Human Resources Division regarding Collective Bargaining between the City of Port Moody and CUPE Local 825 Inside and Outside Collective Agreements.

CC21/096
THAT the project proposals contained in Attachment 1 of the report dated March 28, 2021 from the City Manager regarding Project Proposals for the Council Strategic Plan be approved;

AND THAT the following projects be designated as Priority Level 3 in the Council Strategic Plan:

• • Scope Study Trail Master Plan / Trail Management Program;
  • Enhance Employee Engagement Phase 2;
  • Disaster Response Plan;
  • Columbarium Memorial Study;
  • Explore Hotel Attraction Options; and
  • Incentivizing and Fast-Tracking Development Applications Creating Employment Spaces;

AND THAT the Old Orchard Park Master Plan be designated as a Priority Level 2 in the Council Strategic Plan;

AND THAT the Explore Purpose-Built Senior Recreation Centre Options project be merged with the Seniors Centre Feasibility Study project and remain as a Priority Level 2 project;

AND THAT $3,000 be allocated from the Affordable Housing Reserve towards the Policy for Family-Friendly Unit Requirements project;

AND THAT this resolution be publicly released.

13.

Public Input

Please go to portmoody.ca/join for information on how to participate.

14.

Adjournment