City of Port Moody
Special Council
Agenda

Tuesday, December 06, 2022

6:00 P.m. - 7:00 P.m.

Electronic Webinar via Zoom

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1.

Call to Order

You can watch the livestream of this meeting at portmoody.ca/watchlive or join the webinar at portmoody.ca/councilmeetings.

1.1

Territory Acknowledgement

The City of Port Moody carries out our business on the ancestral and unceded homelands of the kʷikʷəƛ̓əm (Kwikwetlem), səlilwətaɬ (Tsleil-Waututh),
xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), q̓ic̓əy̓ (Katzie),
qʼʷa:n̓ ƛʼən̓ (Kwantlen), qiqéyt (Qayqayt), and Stó:lō (Sto:lo) Peoples, and extends appreciation for the opportunity to work on this territory. 

2.

General Matters

2.1

Resolution to Go Into Finance Committee

• Recommendation(s):

  
  THAT Council go into Finance Committee.

3.

Finance Committee

3.1

2023 Community Grant Program

Report: Finance and Technology Department – Financial Services Division, dated November 21, 2022

• Recommendation(s):

  
  THAT the report dated November 21, 2022 from the Finance and Technology Department – Financial Services Division regarding 2023 Community Grant Program be received for information.

3.2

2022 Council Contingency Balance Update

Memo: Finance and Technology Department – Financial Services Division, dated November 28, 2022

• Recommendation(s):

  
  THAT the memo dated November 28, 2022 from the Finance and Technology Department – Financial Services Division regarding 2022 Council Contingency Balance Update be received for information.

3.3

Provisional 2023-2027 Capital Budget Approval

Report: Finance and Technology Department – Financial Services Division, dated November 18, 2022

• Recommendation(s):

  
  THAT the 2023 projects be approved as attached to and recommended in the report dated November 18, 2022 from the Finance and Technology Department – Financial Services Division regarding Provisional 2023-2027 Capital Budget Approval;

  AND THAT the 2024 vehicle replacement projects for SO23007 (replace OP077 - 2017 Mack Garbage Truck LR), SO23008 (replace OP083 - 2017 Mack Garbage Truck LR), FL23019 (replace OP057 - 2016 F550 4x4 Dump), and FL23033 (replace PK064A - 2016 F550 4x4 Dump) be pre-approved to allow the procurement process to begin in 2023;

  AND THAT approval of projects funded from the New Initiatives Reserve be delayed until the completion of 2023-2026 Strategic Plan;

  AND THAT approval of CU23030, FC23240, and IS23007 be delayed pending further discussion on the 2023 Operating Budget.

3.4

Equipment Financing Loan Authorization

Report: Finance and Technology Department – Financial Services Division, dated November 18, 2022

• Recommendation(s):

  
  THAT the Council of the City of Port Moody be authorized to borrow up to $1,474,000 from the Municipal Finance Authority, under section 175 of the Community Charter, for the purpose of replacing the Fire Apparatus as recommended in the report dated November 18, 2022 from the Finance and Technology Department – Financial Services Division regarding Equipment Financing Loan Authorization;

  AND THAT the loan be repaid over 20 years.

4.

Rise and Report

4.1

Resolution to Adopt Finance Committee Report

• Recommendation(s):

  
  THAT the recommendations approved at the Finance Committee meeting of December 6, 2022 be ratified.

5.

General Matters

5.1

Resolution to Go Into Committee of the Whole

• Recommendation(s):

  
  THAT Council go into Committee of the Whole.

6.

Public Input

Please go to portmoody.ca/councilmeetings for information on how to participate.

As a reminder to members of the public, while we encourage civic engagement and welcome your participation in the public portion of our meeting, there are expectations regarding appropriate conduct and decorum at Council meetings.  We ask all members of the public to ensure that matters raised with Council are constructively focused on issues and not individuals and that any engagement with or about City staff is addressed in a manner that is consistent with these expectations so that we can all engage in this space in a manner that is respectful, constructive, and abides by the City’s Respectful Workplace Policy.

7.

Committee of the Whole

7.1

Pre-Application – 38 Shoreline Circle (Grimwood Architecture)

Presentation: Senior Planner

Presentation: Grimwood Architecture

Report: Community Development Department – Development Planning Division, dated November 15, 2022

• Recommendation(s):

  
  THAT staff and the applicant consider comments provided during the Special Council (Committee of the Whole) meeting held on December 6, 2022 as recommended in the report dated November 15, 2022 from the Community Development Department – Development Planning Division regarding
  Pre-Application – 38 Shoreline Circle (Grimwood Architecture).

7.2

Pre-Application – 3370 Viewmount Drive and 3360-3364 Henry Street

Presentation: Senior Planner

Presentation: Azure Properties Group

Report: Community Development Department – Development Planning Division, dated November 3, 2022

• Recommendation(s):

  
  THAT staff and the applicant consider the comments provided during the Special Council (Committee of the Whole) meeting held on December 6, 2022 regarding the Pre-Application presented in the report dated November 3, 2022 from the Community Development Department – Development Planning Division regarding Pre-Application – 3370 Viewmount Drive and 3360-3364 Henry Street.

7.3

2023 Council Meeting Schedule

Report: Legislative Services Division, dated November 25, 2022

• Recommendation(s):

  
  THAT the 2023 Council Meeting Schedule be approved as recommended in the report dated November 25, 2022 from the Legislative Services Division regarding 2023 Council Meeting Schedule.

7.4

Rezoning and Development Permit Application – 3121-3127 St. Johns Street and 110-118 James Road (Anthem Properties Group)

Presentation: Senior Planner

Presentation: Anthem Properties Group

Report: Community Development Department – Development Planning Division, dated October 27, 2022

• Recommendation(s):

  
  THAT staff and the applicant consider the comments provided during the Special Council (Committee of the Whole) meeting held on December 6, 2022 regarding the Rezoning and Development Permit Application presented in the report dated October 27, 2022 from the Community Development Department – Development Planning Division regarding Rezoning and Development Permit Application – 3121-3127 St. Johns Street and 110-118 James Road (Anthem Properties Group).

7.5

Mayor's Standing Committees – Strategic Priorities, City Initiatives and Planning, and Governance and Legislation

Memo: Mayor Meghan Lahti, dated November 28, 2022

• Recommendation(s):

  
  THAT the memo dated November 28, 2022 from Mayor Meghan Lahti regarding Mayor's Standing Committees – Strategic Priorities, City Initiatives and Planning, and Governance and Legislation be received for information.

7.6

Winter Road Maintenance Corporate Policy

Report: Engineering and Operations Department – Operations Division, dated November 29, 2022

• Recommendation(s):

  
  THAT the Winter Road Maintenance Corporate Policy be endorsed as recommended in the report dated November 29, 2022 from the Engineering and Operations Department – Operations Division regarding Winter Road Maintenance Corporate Policy;

  AND THAT the Winter Road Maintenance Roads Priority and Pedestrian Area Priority Maps be endorsed for the 2022/2023 winter season.

7.7

Update to Land Use Committee Terms of Reference

Memo: Mayor Meghan Lahti, dated November 28, 2022

• Recommendation(s):

  
  THAT City of Port Moody Terms of Reference for the Land Use Committee be updated as attached in the memo dated November 28, 2022 from Mayor Meghan Lahti regarding Update to Land Use Committee Terms of Reference;

  AND THAT the appointments to the Land Use Committee for 2023 include up to seven members for two-year terms and six members for one-year terms with appointments being for two-year terms for all members thereafter;

  AND THAT staff proceed with recruitment of these new positions immediately with a deadline of January 13, 2023 and Council appoint the new Land Use Committee at the January 24, 2023 Regular Meeting of Council.

8.

Rise and Report

8.1

Adoption of Committee of the Whole Report

• Recommendation(s):

  
  THAT the recommendations approved at the Committee of the Whole meeting of December 6, 2022 be ratified.

9.

Legislative Matters

10.

Adjournment