City of Port Moody
Regular Council
Agenda

Tuesday, July 26, 2022

7:00 P.m. - 8:00 P.m.

Electronic Webinar via Zoom

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1.

Call to Order

You can watch the livestream of this meeting at portmoody.ca/watchlive or join the webinar at portmoody.ca/join.

This meeting is open to the public for in-person attendance in Council Chambers at
100 Newport Drive, Port Moody.

1.1

Territory Acknowledgement

The City of Port Moody carries out our business on the ancestral and unceded homelands of the kʷikʷəƛ̓əm (Kwikwetlem), səlilwətaɬ (Tsleil-Waututh),
q ̓əmin̓ əm ̓ (Musqueam), Sḵwx̱ wú7mesh (Squamish), q̓ic̓əy̓ (Katzie),
qʼʷa:n̓ ƛʼən̓ (Kwantlen), qiqéyt (Qayqayt), and Stó:lō (Sto:lo) Peoples, and extends appreciation for the opportunity to work on this territory. 

1.2

Art at Council

Verbal Report: Councillor Zoë Royer, Chair, Arts and Culture Committee

2.

Public Input

Please go to portmoody.ca/join for information on how to participate.

As a reminder to members of the public, while we encourage civic engagement and welcome your participation in the public portion of our meeting, there are expectations regarding appropriate conduct and decorum at Council meetings.  We ask all members of the public to ensure that matters raised with Council are constructively focused on issues and not individuals and that any engagement with or about City staff is addressed in a manner that is consistent with these expectations so that we can all engage in this space in a manner that is respectful, constructive, and abides by the City’s Respectful Workplace Policy.

3.

General Matters

4.

Adoption of Minutes

4.1

Minutes

• Recommendation(s):

  
  THAT the minutes of the following meetings be adopted:

  • Special Council (to Close) – July 12, 2022; and
  • Regular Council – July 12, 2022.

5.

Consent Agenda

Note: Council may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request that an item be removed from the Consent Agenda and placed in section 6 for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

• Recommendation(s):

  
  THAT the recommendations contained in the following items on the July 26, 2022 Regular Council Consent Agenda be approved.

5.1

2022-2023 Community Services Fees – Adoption

Memo: Legislative Services Division, dated July 8, 2022

• Recommendation(s):

  
  THAT City of Port Moody Fees Bylaw, 2021, No. 3327, Amendment Bylaw
  No. 4, 2022, No. 3368 be now adopted as recommended in the memo dated July 8, 2022 from the Legislative Services Division regarding 2022-2023 Community Services Fees – Adoption.

5.2

Amendment to Fees Bylaw, 2021, No. 3327 – Adoption

Memo: Legislative Services Division, dated July 13, 2022

• Recommendation(s):

  
  THAT City of Port Moody Fees Bylaw, 2021, No. 3327, Amendment Bylaw
  No. 5, 2022, No. 3369 be now adopted as recommended in the memo dated July 13, 2022 from the Legislative Services Division regarding Amendment to Fees Bylaw, 2021, No. 3327 – Adoption.

5.3

Corporate Policy – Remote Attendance and Work from Outside of Canada

Memo: Legislative Services Division, dated July 8, 2022

• Recommendation(s):

  
  THAT the Privacy Impact Assessment regarding Attending Meetings and Accessing Email from Outside of Canada be received for information as recommended in the memo dated July 8, 2022 from the Legislative Services Division regarding Corporate Policy – Remote Attendance and Work from Outside of Canada;

  AND THAT Corporate Policy – 01-1490-2022-01 – Remote Attendance and Work from Outside of Canada be adopted.

5.4

Union of BC Municipalities Membership Renewal 2022

Memo: Executive Assistant to Mayor and Council, dated July 7, 2022

• Recommendation(s):

  
  THAT the City of Port Moody renew its membership in the Union of BC Municipalities (UBCM) and remit the 2022 annual UBCM dues of $14,366.44 as recommended in the memo dated July 7, 2022 from the Executive Assistant to Mayor and Council regarding Union of BC Municipalities Membership Renewal 2022.

5.5

Rescission of Corporate Policy – 04-1470-01 – Compensation for Voluntary Consultation

Memo: Community Development Department – Policy Planning Division, dated July 4, 2022

• Recommendation(s):

  
  THAT Corporate Policy – 04-1470-01 – Compensation for Voluntary Compensation be rescinded as recommended in the memo dated July 4, 2022 from the Community Development Department – Policy Planning Division regarding Rescission of Corporate Policy – 04-1470-01 – Compensation for Voluntary Consultation.

5.6

Lumber and Shingle Mills Storyboard Project

Report: Community Development Department – Policy Planning Division, dated July 12, 2022

• Recommendation(s):

  
  THAT staff be directed to design and install a storyboard commemorating historic lumber and shingle mills in Port Moody as recommended in the report dated July 12, 2022 from the Community Development Department – Policy Planning Division regarding Lumber and Shingle Mills Storyboard Project;

  AND THAT a budget of up to $2,400 be approved for the Lumber and Shingle Mills Storyboard Project, allocated from the 2022 Heritage Commission budget.

5.7

Development Permit No. DP000044 – Moody Elementary School – 110 Buller Street

Report: Community Development Department – Development Planning Division, dated June 29, 2022

• Recommendation(s):

  
  THAT Development Permit No. DP000044 be authorized for issuance as recommended in the report dated June 29, 2022 from the Community Development Department – Development Planning Division regarding Development Permit No. DP000044 – Moody Elementary School – 110 Buller Street.

5.8

Appointment of Approving Officers

Memo: City Manager, dated July 11, 2022

• Recommendation(s):

  
  THAT pursuant to the Land Title Act, effective July 26, 2022, Kate Zanon, General Manager of Community Development, and Stephen Judd, Manager of Infrastructure Engineering Services, be appointed as Approving Officers for the City of Port Moody as outlined in the memo dated July 11, 2022 from the City Manager regarding Appointment of Approving Officers.

5.9

Rezoning (RS1-S) – 111 Jacobs Road (Arben Durmishaj)

Report: Community Development Department – Development Planning Division, dated July 12, 2022

• Recommendation(s):

  
  THAT City of Port Moody Zoning Bylaw, 2018, No. 2937, Amendment Bylaw No. 73, 2022, No. 3374 (111 Jacobs Road) (RS1-S) be read a first and second time as recommended in the report dated July 12, 2022 from the Community Development Department – Development Planning Division regarding Rezoning (RS1-S) – 111 Jacobs Road (Arben Durmishaj);

  AND THAT the requirement to hold a Public Hearing be waived for Bylaw
  No. 3374.

5.10

Moody Exchange Circulation Bus Speed and Reliability Study with TransLink

Report: Engineering and Operations Department – Infrastructure Engineering Services Division, dated June 28, 2022

• Recommendation(s):

  
  THAT the City proceed with a Moody Exchange Circulation Bus Speed and Reliability Study as recommended in the report dated June 28, 2022 from the Engineering and Operations Department – Infrastructure Engineering Services Division regarding Moody Exchange Circulation Bus Speed and Reliability Study with TransLink;

  AND THAT the $29,000 cost for this project be fully funded from the external TransLink grant.

5.11

Solid Waste and Recycling Report 2020-2021

Report: Engineering and Operations Department – Solid Waste, Fleet, and Shared Services Division, dated July 12, 2022

• Recommendation(s):

  
  THAT the report dated July 12, 2022 from the Engineering and Operations Department – Solid Waste, Fleet, and Shared Services Division regarding Solid Waste and Recycling Report 2020-2021 be received for information.

5.12

Public Works Yard – Fuel Pump Replacement

Report: Engineering and Operations Department – Solid Waste, Fleet, and Shared Services Division, dated June 20, 2022

• Recommendation(s):

  
  THAT a 2022 capital project from the Equipment Asset Reserve be established for $55,000 for the purchase of two new replacement fuel pumps and associated hardware as recommended in the report dated June 20, 2022 from the Engineering and Operations Department – Solid Waste, Fleet, and Shared Services Division regarding Public Works Yard – Fuel Pump Replacement;

  AND THAT a 2022 capital project be established with funding of $15,000 from the Equipment Asset Reserve for the purchase and installation of a new replacement kiosk structure.

5.13

Council Strategic Plan – 2022 Q2 Update and Project Proposal

Report: City Manager, dated June 29, 2022

• Recommendation(s):

  
  THAT the Construction Best Practices Policy project proposal be approved and the project be designated as Priority Level 2 in the Council Strategic Plan as recommended in the report dated June 29, 2022 from the City Manager regarding Council Strategic Plan – 2022 Q2 Update and Project Proposal.

5.14

City-First Nations Council-to-Council Meeting

Memo: Mayor Rob Vagramov, dated July 8, 2022

• Recommendation(s):

  
  THAT staff be directed to assist the Mayor’s Office in coordinating
  Council-to-Council meetings between the City of Port Moody and əlilwətaɬ, kʷikʷəƛ̓əm, xʷməθkʷəy̓əm, sḵwx̱wú7mesh úxwumixw, q̓ic̓əy̓, qʼʷa:n̓ƛʼən̓, qiqéyt, and Nations of the S’ólh Téméxw as recommended in the memo dated
  July 8, 2022 from Mayor Rob Vagramov regarding City-First Nations
  Council-to-Council Meeting;

  AND THAT a budget of $7,600 be approved and referred to Finance Committee for a funding source, to organize and host Council-to-Council meetings between the City of Port Moody and əlilwətaɬ, kʷikʷəƛ̓əm, xʷməθkʷəy̓əm, sḵwx̱wú7mesh úxwumixw, q̓ic̓əy̓, qʼʷa:n̓ƛʼən̓, qiqéyt, and Nations of the S’ólh Téméxw;

  AND THAT staff report back, following the conclusion of this first set of
  Council-to-Council meetings with a plan for future and ongoing First Nations relationship building/maintaining that would assess the viability, cost, and effectiveness of continued Council-to-Council meetings, a formalized joint committee structure, and Council-to-Council liaison representatives, in addition to any other ideas generated by staff or Council at the time.

5.15

Fee Waiver Request – Ukraine's Independence Day Celebration

Memo: Mayor Rob Vagramov, dated July 15, 2022

• Recommendation(s):

  
  THAT the City of Port Moody provide a fee waiver to the Ukrainian Canadian Congress for the rental of the Inlet Theatre to celebrate Ukraine’s Independence Day as recommended in the memo dated July 15, 2022 from Mayor Rob Vagramov regarding Fee Waiver Request – Ukraine's Independence Day Celebration;

  AND THAT the fee waiver be referred to Finance Committee to identify a funding source.

6.

Items Removed from the Consent Agenda

7.

Legislative Matters

7.1

Bylaw to Designate Certain Public Places for the Responsible Consumption of Liquor Outdoors

Report: General Manager of Community Services, dated July 13, 2022

• Recommendation(s):

  
  THAT City of Port Moody Responsible Consumption of Liquor in Public Places Bylaw, 2022, No. 3375 be read a first, second, and third time as recommended in the report dated July 13, 2022 from the General Manager of Community Services regarding Bylaw to Designate Certain Public Places for the Responsible Consumption of Liquor Outdoors;

  AND THAT staff be directed to implement a pilot program to allow for the responsible consumption of liquor in public places commencing upon adoption of Bylaw No. 3375;

  AND THAT staff be directed to report back in January 2023 with an evaluation of the pilot program and recommended next steps.

8.

Unfinished Business

8.1

Parkland Strategy Public Engagement Strategy

Report: Engineering and Operations Department – Project Delivery Services Division, dated June 16, 2022

The following resolutions were moved and seconded at the Regular Council meeting held on July 12, 2022 before the meeting was automatically adjourned.  The resolutions are now back on the table for Council consideration:

RC22/244
Moved and seconded
THAT the Parkland Strategy Public Engagement Strategy be endorsed as recommended in the report dated June 16, 2022 from the Engineering and Operations Department – Project Delivery Services Division regarding Parkland Strategy Public Engagement Strategy;

AND THAT public consultation begin with a realistic range of possible city growth scenarios and corresponding park use expectations that would envision population growth at the 50,000, 60,000 and 70,000 levels.

RC22/249
Moved and seconded
THAT the foregoing motion (RC22/244) be amended by adding “AND THAT staff be directed to add adjacent municipalities to the other groups to be consulted as part of the Regional Greenways Plan.”.

9.

New Business

9.1

Support for Cooling and Air Filtration for Health and Climate Resilience

Report: Councillor Amy Lubik and Councillor Hunter Madsen, dated
July 9, 2022

• Recommendation(s):

  
  THAT staff be directed to encourage inclusion of both air filtration and air conditioning or other mechanical cooling in new building design at the re-zoning or Development Permit stage for new multi-family developments as recommended in the report dated July 9, 2022 from Councillor Amy Lubik and Councillor Hunter Madsen regarding Support for Cooling and Air Filtration for Health and Climate Resilience;

  AND THAT the Office of the Mayor be asked to send a letter to Port Moody’s MLA, the Minister of Environment, the Minister of Poverty Reduction, and the Parliamentary Secretary of Community Development to include air conditioning and air filtration in government rebate and/or retrofit programs, as well as on the list of medical and health-protection devices fully or partially funded for people living with disabilities;

  AND THAT staff be directed to report back to Council on alternatives to improve access to air conditioning/cooling among seniors and people living with disabilities in Port Moody, including potential partnership with non-profits and/or BC Housing.   

9.2

Development Variance Permit (Riparian Protection and Enhancement Area) – 2304 Henry Street (Satinderjit Wahlla)

Report: Community Development Department – Development Planning Division, dated July 15, 2022

• Recommendation(s):

  
  THAT Development Variance Permit No. DVP00012 be approved as recommended in the report dated July 15, 2022 from the Community Development Department – Development Planning Division regarding Development Variance Permit (Riparian Protection and Enhancement Area) – 2304 Henry Street (Satinderjit Wahlla);

  AND THAT the Mayor and Corporate Officer be authorized to execute the necessary legal documents required to issue Development Variance Permit
  No. DVP00012.

9.3

Bedwell Bay Road Transportation Study

Presentation: Transportation Engineer

Report: Engineering and Operations Department – Infrastructure Engineering Services Division, dated June 9, 2022

• Recommendation(s):

  
  THAT $300,000 be allocated for consideration in the 2023 Capital Budget process to complete detailed design of the proposed multi-use path along First Avenue and Bedwell Bay Road, between Ioco Road and Tum Tumay Whueton Drive, and associated recommendations from the Bedwell Bay Road Transportation Study as recommended in the report dated June 9, 2022 from the Engineering and Operations Department – Infrastructure Engineering Services Division regarding the Bedwell Bay Road Transportation Study;

  AND THAT staff explore funding opportunities to help pay for the detailed design and construction of the project.

9.4

CSP Project Proposal – Kyle Centre Building Repairs

Report: City Manager, dated June 23, 2022

• Recommendation(s):

  
  THAT the Kyle Centre Building Repairs project proposal be approved and that the project be designated as Priority Level 1 in the Council Strategic Plan as recommended in the report dated June 23, 2022 from the City Manager regarding CSP Project Proposal – Kyle Centre Building Repairs.

9.5

Early Input (Pre-Application) – 2115-2131 St. Johns Street (CityState Consulting)

Presentation: Development Planning Division

Presentation: CityState Consulting

Report: Community Development Department – Development Planning Division, dated June 27, 2022

• Recommendation(s):

  
  THAT staff and the applicant consider comments provided during the Regular Council meeting held on July 26, 2022 as recommended in the report dated June 27, 2022 from the Community Development Department – Development Planning Division regarding Early Input (Pre-Application) – 2115-2131
  St. Johns Street (CityState Consulting).

9.6

Bare Land Strata Front-Back Zoning Concept

Presentation: Development Planning Division

Presentation: Birmingham & Wood

Report: Community Development Department – Development Planning Division, dated June 27, 2022

• Recommendation(s):

  
  THAT staff be directed to bring forward the necessary bylaw amendments based on the Front-Back Zone concept as recommended in the report dated June 27, 2022 from the Community Development Department – Development Planning Division regarding Bare Land Strata Front-Back Zoning Concept.

9.7

Early Input (Rezoning) – 2901-2909 St. George Street (City Link Development)

Presentation: Development Planning Division

Presentation: City Link Development

Report: Community Development Department – Development Planning Division, dated July 15, 2022

• Recommendation(s):

  
  THAT staff and the applicant consider comments provided during the Council meeting held on July 26, 2022 as recommended in the report dated
  July 15, 2022 from the Community Development Department – Development Planning Division regarding Early Input (Rezoning) – 2901-2909 St. George Street (City Link Development).

10.

Other Business

11.

Verbal Reports from Council and Staff

11.1

Council Verbal Reports

11.2

Staff Verbal Reports

12.

Information Items

12.1

Committees, Commissions, and Boards – Minutes

• Parks and Recreation Commission – June 8, 2022
• Seniors Focus Committee – June 9, 2022
• Advisory Design Panel – June 16, 2022

13.

Public Input

Please go to portmoody.ca/join for information on how to participate.

As a reminder to members of the public, while we encourage civic engagement and welcome your participation in the public portion of our meeting, there are expectations regarding appropriate conduct and decorum at Council meetings.  We ask all members of the public to ensure that matters raised with Council are constructively focused on issues and not individuals and that any engagement with or about City staff is addressed in a manner that is consistent with these expectations so that we can all engage in this space in a manner that is respectful, constructive, and abides by the City’s Respectful Workplace Policy.

14.

Adjournment