City of Port Moody
Special Council (Committee of the Whole)
Agenda

Tuesday, July 21, 2020

5:00 P.m. - 9:00 P.m.

Council Chambers

100 Newport Drive, Port Moody

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1.

Call to Order

2.

General Matters

2.1

Resolution to Go Into Finance Committee

• Recommendation:

  
  THAT Council go into Finance Committee.

3.

Finance Committee

3.1

2021-2025 Financial Plan Guidelines for Staff

Report: Finance and Technology Department – Financial Services Division, dated June 12, 2020

• Recommendation(s):

  
  THAT the 2021-2025 Financial Plan Guidelines be approved as recommended in the report dated June 12, 2020 from the Finance and Technology Department – Financial Services Division regarding 2021-2025 Financial Plan Guidelines for Staff;

  AND THAT the Port Moody Police Board be informed of the 2021 Financial Plan Guidelines.

3.2

Transitioning to a Mobile Workforce

Report: Finance and Technology Department – Information Services Division, dated July 2, 2020

• Recommendation(s):

  
  THAT the Information Services operating budget be increased by $33,000 in 2021 and $37,000 in 2022 to facilitate the purchase of Office 365 subscriptions as part of the 2020 City computer replacements as recommended in the report dated July 2, 2020 from the Finance and Technology Department – Information Services Division regarding Transitioning to a Mobile Workforce.

3.3

Alfred Howe Trail - Geotechnical Repairs

Report: Environment and Parks Department – Parks Division, dated July 3, 2020

• Recommendation(s):

  
  THAT a capital project be established with a total budget of $85,000 funded from the Asset Reserve – Parks Envelope for completion of urgent slope repairs as recommended in the report dated July 3, 2020 from the Environment and Parks Department – Parks Division regarding Alfred Howe Trail – Geotechnical Repairs.

3.4

2020 Integrated Homicide Investigation Team (IHIT) Overpayment Credit

Memo: Port Moody Police Board, dated July 7, 2020

• Recommendation(s):

  
  THAT the transfer of the credit for overpayment of IHIT expense incurred to December 31, 2019 from the Port Moody Police Department to the City of Port Moody be approved as recommended in the memo dated July 7, 2020 from the Port Moody Police Board regarding 2020 Integrated Homicide Investigation Team (IHIT) Overpayment Credit.

3.5

Contract Awards Over $200,000 – January to June 2020

Memo: Finance and Technology Department – Corporate Purchasing and Risk Management Division, dated June 26, 2020

• Recommendation(s):

  
  THAT the memo dated June 26, 2020 from the Finance and Technology Department – Corporate Purchasing and Risk Management Division regarding Contract Awards Over $200,000 – January to June 2020 be received for information.

4.

Rise and Report

4.1

Adoption of Finance Committee Report

• Recommendation:

  
  THAT the recommendations approved at the Finance Committee meeting of July 21, 2020 be ratified.

5.

Public Input

6.

General Matters

6.1

Resolution to Go Into Committee of the Whole

• Recommendation:

  
  THAT Council go into Committee of the Whole.

7.

Committee of the Whole

7.1

Affordable Housing Related Initiatives

Presentation: Cooperative Housing Federation of BC

Presentation: SHARE Family and Community Services

Memo: Planning and Development Department – Policy Planning Division, dated June 29, 2020

• Recommendation(s):

  
  THAT the memo dated June 29, 2020 from the Planning and Development Department – Policy Planning Division regarding Affordable Housing Related Initiatives be received for information.

7.2

Climate Action Plan

Presentation: Policy Planning Division

Report: Planning and Development Department – Policy Planning Division, dated June 22, 2020

• Recommendation(s):

  
  THAT Council adopt the Climate Action Plan as recommended in the report dated June 22, 2020 from the Planning and Development Department – Policy Planning Division regarding Climate Action Plan;

  AND THAT staff be directed to report back with a Two-Year Funding and Implementation Strategy for priority actions.

7.3

Planning for Extreme Heat Preparedness

Report: Planning and Development Department – Policy Planning Division, dated July 8, 2020

• Recommendation(s):

  
  THAT staff be directed to proceed with the Short-term Approach for Summer 2020 outlined in the report dated July 8, 2020 from the Planning and Development Department – Policy Planning Division regarding Planning for Extreme Heat Preparedness.

8.

Rise and Report

8.1

Adoption of Committee of the Whole Report

• Recommendation:

  
  THAT the recommendations approved at the Committee of the Whole meeting of July 21, 2020 be ratified.

9.

Legislative Matters

9.1

Adoption of Housing Agreement Bylaw, No. 3196

Memo: Corporate Services Department – Legislative Services Division, dated July 15, 2020

• Recommendation(s):

  
  THAT City of Port Moody Housing Agreement Bylaw, 2020, No. 3196 (3105-3113 St. Johns Street) be now adopted as recommended in the memo dated July 15, 2020 from the Corporate Services Department – Legislative Services Division regarding Adoption of Housing Agreement Bylaw, No. 3196.

9.2

Draft MTIA Bylaw Amendment - Referral from Closed Council

Memo: Corporate Services Department – Legislative Services Division, dated July 14, 2020

• Recommendation(s):

  
  THAT Municipal Ticket Authorization Bylaw, 2020, No. 3218, Amendment Bylaw No. 1, 2020, No. 3271 be read a first, second, and third time as recommended in the memo dated July 14, 2020 from the Corporate Services Department – Legislative Services Division regarding Draft MTIA Bylaw Amendment – Referral from Closed Council.

10.

Adjournment