City of Port Moody
Special Council (Committee of the Whole)
Agenda

Tuesday, April 21, 2020

7:00 P.m. - 10:00 P.m.

Electronic Meeting via Zoom

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1.

Call to Order

2.

General Matters

2.1

Resolution to Go Into Finance Committee

• Recommendation(s):

  
  THAT Council go into Finance Committee.

3.

Finance Committee

3.1

Funding Source for Credit Card Merchant Fee Recovery System Costs

Memo: Finance and Technology Department – Financial Services Division, dated April 9, 2020

• Recommendation(s):

  
  THAT the one-time implementation cost of $15,250 to implement the Credit Card Merchant Fee Recovery module be funded from the Fiscal Services – Bank operating budget, with the annual maintenance fee of $1,755 built into the Fiscal Services base operating budget as recommended in the memo dated April 9, 2020 from the Finance and Technology Department – Financial Services Division regarding Funding Source for Credit Card Merchant Fee Recovery System Costs.

3.2

Funding Source for Community Planning Advisory Committee Meetings

Memo: Finance and Technology Department – Financial Services Division, dated March 6, 2020

• Recommendation(s):

  
  THAT the budget of $7,000 approved to fund the 2020 Community Planning Advisory Committee meetings be built into the base operating budget as recommended in the memo dated March 6, 2020 from the Finance and Technology Department – Financial Services Division regarding Funding Source for Community Planning Advisory Committee Meetings.

3.3

Funding Allocation for Special Meeting of Council January 25, 2020

Memo: Executive Assistant to Mayor and Council, dated February 13, 2020

• Recommendation(s):

  
  THAT the $792 for the Special Council Meeting held on January 25, 2020 be funded from Council Contingency as recommended in the memo dated February 13, 2020 from the Executive Assistant to Mayor and Council regarding Funding Allocation for Special Meeting of Council January 25, 2020.

3.4

2020 Allocation of Community Grant Funding

Report: Finance and Technology Department – Financial Services Division, dated March 16, 2020

• Recommendation(s):

  
  THAT 2020 Community Grant funding be awarded to the following groups:

  1. POCOMO Meals on Wheels Society – $1,200;
  2. Volunteer Cancer Drivers Society – $2,000;
  3. SHARE Family and Community Services – $3,000;
  4. Pacific Post Partum Support Society – $1,000;
  5. Big Sisters of BC Lower Mainland – $3,000;
  6. Community Ventures Society – $2,500;
  7. RSBC Rivershed Society of British Columbia (RSBC) – $3,000; and
  8. St. John Society (BC and Yukon) – $3,000,

  per the results of the 2020 Citizen Advisory Group’s voting and as recommended in the report dated March 16, 2020 from the Finance and Technology Department – Financial Services Division regarding 2020 Allocation of Community Grant Funding.

3.5

2019 Grant Funding Update

Memo: Finance and Technology Department – Financial Services Division, dated April 2, 2020

• Recommendation(s):

  
  THAT the memo dated April 2, 2020 from the Finance and Technology Department – Financial Services Division regarding 2019 Grant Funding Update be received for information.

3.6

Reconsideration of 2020-2024 Five-Year Financial Plan Update

Memo: Corporate Services Department - Legislative Services Division, dated April 15, 2020

Additional materials to be provided under separate cover.

4.

Rise and Report

4.1

Adoption of Finance Committee Report

• Recommendation(s):

  
  THAT the recommendations approved at the Finance Committee meeting of April 21, 2020 be ratified.

5.

General Matters

5.1

Resolution to Go Into Committee of the Whole

• Recommendation(s):

  
  THAT Council go into Committee of the Whole.

6.

Committee of the Whole

6.1

Early Input - OCP-Rezoning (Multi-Family) - 1030 Cecile Drive (Edgar Development, Woodland Park)

Presentation: Development Planning Division

Presentation: Edgar Development

Report: Planning and Development Department - Development Planning Division, dated March 26, 2020

• Recommendation(s):

  
  THAT staff and the applicant consider the comments provided during the Committee of the Whole meeting held on April 21, 2020 regarding the Detailed Application presented in the report dated March 26, 2020 from the Planning and Development Department – Development Planning Division regarding Early Input – OCP-Rezoning (Multi-Family) – 1030 Cecile Drive (Edgar Development, Woodland Park).

6.2

Interim Report from the Port Moody Affordable Housing Task Force

Report: Port Moody Affordable Housing Task Force, dated April 12, 2020

• Recommendation(s):

  
  THAT the report dated April 12, 2020 from the Port Moody Affordable Housing Task Force regarding Interim Report from the Port Moody Affordable Housing Task Force be received for information;

  AND THAT staff be directed to:

  1. extend an invitation to the Cooperative Housing Federation of BC in order to inform Council of how community land trusts may assist with Council priorities for redevelopment of public property;
  2. update Port Moody’s laneway housing bylaws as informed by recommendations from the task force in order to increase uptake of that program;
  3. establish a renoviction bylaw in line with the municipalities of Port Coquitlam, New Westminster, and Burnaby; and
  4. update the Affordable Housing Reserve Fund Terms of Reference, including amending the Affordable Housing Reserve Fund Policy to allow distribution of funding out of the Reserve for rental relief initiatives for renters in need of financial assistance;

  AND THAT Port Moody grant at least $5,000 from the Port Moody Affordable Housing Reserve to the Tri-Cities SHARE Rent Bank as recommended in the report dated April 12, 2020 from the Port Moody Affordable Housing Task Force regarding Interim Report from the Affordable Housing Task Force.

7.

Rise and Report

7.1

Adoption of Committee of the Whole Report

• Recommendation(s):

  
  THAT the recommendations approved at the Committee of the Whole meeting of April 21, 2020 be ratified.

8.

Adjournment