City of Port Moody
Special Council
Agenda

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Electronic Webinar via Zoom

You can watch the livestream of this meeting at portmoody.ca/watchlive or join the webinar at portmoody.ca/join.

  • Recommendation(s):


    THAT Council go into Finance Committee.

Report: Fire and Rescue Services Department, dated April 15, 2021

  • Recommendation(s):


    THAT the funding envelope to purchase the final piece of equipment as part of the Fire Rescue Heavy Apparatus Replacement Program be increased by $495,000 as recommended in the report dated April 15, 2021 from the Fire and Rescue Services Department regarding Heavy Apparatus Replacement Program – Funding Request.

Memo: Finance and Technology Department – Financial Services Division, dated May 10, 2021

  • Recommendation(s):


    THAT
    the budget of up to $60,000 for the installation of a legacy public art project to commemorate the 100th anniversary of the Ioco Townsite be funded from the Art Works Reserve as recommended in the memo dated May 10, 2021 from the Finance and Technology Department – Financial Services Division regarding Funding Source – Ioco Townsite 100th Anniversary Legacy Public Art Project.

Memo: Finance and Technology Department – Financial Services Division, dated April 30, 2021

  • Recommendation(s):


    THAT the memo dated April 30, 2021 from the Finance and Technology Department – Financial Services Division regarding 2021 Grant Funding – First Quarter be received for information.

Memo: Finance and Technology Department – Corporate Purchasing and Risk Management Division, dated May 6, 2021

  • Recommendation(s):


    THAT the memo dated May 6, 2021 from the Finance and Technology Department – Corporate Purchasing and Risk Management Division regarding Contract Awards Over $200,000 – February 1, 2021 to April 30, 2021 be received for information.

  • Recommendation(s):


    THAT the recommendations approved at the Finance Committee meeting of May 18, 2021 be ratified.

  • Recommendation(s):


    THAT Council go into Committee of the Whole.

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Memo: General Manager of Community Development, dated April 28, 2021

  • Recommendation(s):


    THAT the City of Port Moody’s application to the UBCM Development Approvals Program and staff time to provide management of the grant be supported as recommended in the memo dated April 28, 2021 from the General Manager of Community Development regarding UBCM Development Approvals Program Application.

Report: Councillor Amy Lubik, dated April 30, 2021

  • Recommendation(s):


    THAT staff be directed to investigate the opportunity to partner with TransLink, the Province of BC, or other partners to install an accessible public toilet at Moody Centre Station, with preference for an easy-to-install and low-maintenance model (e.g. Portland Loo) as recommended in the report dated April 30, 2021 from the Office of Councillor Amy Lubik regarding Request of Support for a Public Toilet at Moody Centre Skytrain.

Report: Councillor Diana Dilworth and Councillor Meghan Lahti, dated
May 6, 2021

  • Recommendation(s):


    WHEREAS the City of Port Moody Parks and Recreation Master Plan outlines the need for increased park space in an effort to meet the needs of our growing population;

    AND WHEREAS parks are a significant economic generator and are essential to personal health and well-being, and provide greenspaces that are essential to human, environmental, and ecological well-being;

    AND WHEREAS the City of Port Moody has established a Development Cost Charges Bylaw to address the City’s needs in relation to future parkland infrastructure, and these reserve funds may only be used for capital costs relating to an approved Development Cost Charges Bylaw;

    THEREFORE BE IT RESOLVED THAT the City identify the public lands of the Barnet Landfill Site, Westhill Park, and Alfred Howe Trail, to be assembled together for the development of a new signature park on the southwest shore of Port Moody as recommended in the report dated May 6, 2021 from the Offices of Councillor Diana Dilworth and Councillor Meghan Lahti regarding Shaping the Next Port Moody – Signature Park for the Southwest Shore;

    AND THAT the establishment of a signature south shore park be included as a parks project identified within the City’s Development Cost Charges project list;

    AND THAT as part of the OCP engagement processes, the concept of a south shore signature park be introduced as a mid-to-long-term project for the community.

Report: Councillor Zoë Royer, dated May 6, 2021

  • Recommendation(s):


    WHEREAS a Member of Council who is in a position of Conflict of Interest may witness circumstances that are detrimental to the interests of either the City or the public;

    THEREFORE BE IT RESOLVED that the Member of Council be required to report these circumstances to the body of Council in a closed meeting at the earliest scheduled opportunity as recommended in the report dated
    May 6, 2021 from the Office of Councillor Zoë Royer regarding Council Code of Conduct Update – Obligation to Disclose;

    AND THAT a member in conflict of interest in such a matter be required to declare the conflict, then be requested to explain the situation to Council and answer questions from Council in a closed meeting;

    AND THAT the member in conflict be required to leave the meeting after sharing the information and be excluded from deliberating and voting on the matter;

    AND THAT the Council Code of Conduct be amended to include the above.

Report: Councillor Zoë Royer, dated May 6, 2021

  • Recommendation(s):


    THAT the following be added to the Council Procedure Bylaw after section 15(6) as recommended in the report dated May 6, 2021 from
    Councillor Zoë Royer regarding Council Procedure Bylaw Update – Secret Recordings:

    “Council members are required to disclose the electronic recording of any meeting or conversation they intend to record, to all persons in attendance at the onset of the meeting.

    Should Council learn that a surreptitious recording was created that is being used to influence discussion or vote of Council, or to disparage a member of Council or staff, the unaltered original recording must be given to the Clerk immediately for safeguarding until such time the recording can be authenticated by an independent audio forensic professional.”

Report: Councillor Zoë Royer, dated May 6, 2021

  • Recommendation(s):


    THAT a request for the City Solicitor to provide a legal opinion can only be acted upon if the proposed language of the request is worded with a clear scope of investigation, and if the clearly worded request is approved by a majority vote of Council as recommended in the report dated May 6, 2021 from the Office of Councillor Zoë Royer regarding Use of City Solicitor Oversight.

Report: Councillor Zoë Royer, dated May 6, 2021

  • Recommendation(s):


    WHEREAS equal and unbiased treatment of all members of Council during deliberations and discussions of Council is essential for democracy to function;

    AND WHEREAS each member of Council was elected to represent our community as an independent voice at the governing table and should be afforded the same meaningful opportunity to participate in Council meetings as any other member;

    THEREFORE BE IT RESOLVED that all Council members control their own microphones in all virtual meetings of Council as recommended in the report dated May 6, 2021 from the Office of Councillor Zoë Royer regarding Governing in Virtual Settings;

    AND THAT in order to be granted access to a virtual meeting of Council, only a single instance of each participant can be logged into a virtual meeting of Council at any one time, with the exception of the theatre technician.

  • Recommendation(s):


    THAT the recommendations approved at the Committee of the Whole meeting of May 18, 2021 be ratified.